Bids & RFPs

The purpose and intent of this invitation to bid is to secure the best competitive prices for fresh, fluid milk for the Dothan City Schools’ Child Nutrition Program.

All milk must be fresh, clean, fluid cow’s milk free from objectionable odors and flavors.
 Grade “A”; pasteurized and homogenized
 Produced in compliance with the conditions, regulations, and requirements of the USDA
 All containers (paper and/or plastic) shall be in environmentally conscious packaging which is
sound, sanitary, clean, leak- proof, and tamperproof.
 All milk shall be subject to inspection after arrival at destination. In any instance where the milk
fails to meet required specifications, the schools reserve the right, at the vendor’s expense, to
return the product. Milk failing to meet specifications included herein shall be reason to cause
termination of contract.
 A sufficient quantity of milk must be maintained locally in order to provide replacement within one
hour to any school when the delivered product proves to be unacceptable or if the supply of milk
in the school is lost.
 The successful bidder agrees to deliver fresh milk that has not been processed more than 3 days.
The low bidder must also pickup and credit excess milk prior to holidays and such other times as
school officials may reasonably request.
 The low bidder will place milk crates/boxes into the appropriate holding coolers at the time of
delivery. Milk leftover from a previous delivery is to be rotated in a manner to ensure that oldest
date milk is accessed first. Unsatisfactory milk (off flavor, out-of-date, damaged cartons, etc) must
be replaced with fresh milk at no cost to the Dothan City School System.
 Trucks must be sanitary on the inside for the safe hauling of milk and milk products.
 The vendor will be responsible for damage to the milk boxes, coolers, buildings and grounds that
are the direct result of carelessness and/or negligence of the delivery person.
 A list of schools and addresses is included in this ITB document. School contact name and phone
numbers shall be provided to the successful bidder after the contract is awarded.