Open Records Requests

Dothan City Schools is committed to transparency and compliance with the Alabama Open Records Act (Alabama Code § 36-12-40). This procedure outlines the steps for requesting public records from Dothan City Schools, ensuring that requests are processed efficiently and in accordance with the law.

Eligibility

Only a resident can make a request for records under the new Open Records Act. That means a person who permanently resides in Alabama, and proof of such can be an Alabama driver’s license or voter registration.

How to Submit a Request

Requests for public records must be submitted in writing using the provided records request form. This can be done via:

• Email: Send requests to recordsrequests@dothan.k12.al.us

• Mail: Send requests to Dothan City Schools, Public Information Office, 1665 Honeysuckle Road, Dothan, Alabama 36305.

• In-Person: Requests can be delivered in person to the Public Information Office at 1665 Honeysuckle Road, Dothan, Alabama 36305.

Information Required in the Request

To ensure timely and accurate processing, requests should include:

• The requester's full name and contact information (email address, phone number, and mailing address).

• A clear and specific description of the records being requested.

Response Time

Dothan City Schools will acknowledge receipt of the request within 10 business days.

• The time required to fulfill the request will vary depending on the nature and volume of the records requested. Some requests may require more time due to the need for extensive research, review, or redaction of confidential information.

• Response time may also be based on types of requests. There are two types of requests: Standard and Time Intensive. 

  • Standard requests are those that should take less than 8 hours to process and require no minimal clarification. 

  • Time Intensive requests take more than 8 hours to identify and retrieve documents or redact protected information.

Fees

• Search, Retrieval, and Production Fees: Dothan City Schools may charge a fee to cover the cost of staff time for locating and producing records. The current rate is $20.00 per hour, with a minimum charge of $20.00.

• Copying Fees: $0.50 per page for standard copies. Additional charges may apply for non-standard formats or large volumes of documents.

• Prepayment: Prepayment may be required before processing the request.

Exemptions and Confidential Information

• Some records may be exempt from disclosure under state or federal law. Dothan City Schools will review all requested records to ensure that exempt or confidential information is protected.

• If parts of a record are exempt, the non-exempt portions will be provided with the exempt information redacted.

**Note:** This procedure is based on the requirements of the Alabama Open Records Act and may be updated as needed to reflect changes in the law or district policies.

 

DCS Records Request Form